Five answers before you leave spreadsheets behind.

It does not have to. Start with an assisted import and a focused mapping of the fields you already trust, then onboard workflows in phases. Bringing over the highest-risk assets and coverage checks first avoids a big-bang rebuild and gives the team a useful operating view quickly.

The comparison is bigger than the spreadsheet license. Factor in recurring reconciliation, follow-up, reporting labor, duplicated work across teams, and the risk of missed renewals or incomplete evidence. A managed platform turns that hidden operating cost into a clearer, repeatable workflow the team can measure.

You get a more consistent record of what changed, who owns the work, and which checks were completed. Centralized records replace scattered file versions, while repeatable checks and report-ready evidence make it easier to show progress to leadership, auditors, insurers, or customers.

Yes. Invite the people responsible for assets, licenses, backups, and compliance, then give collaboration the right boundaries with role-aware access. Everyone works from the same current record, while ownership and permissions keep sensitive changes controlled and visible.

Live rollups remove much of the manual formatting and status chasing. Teams can focus their weekly review on exceptions, overdue work, and decisions that need attention, then use report and digest workflows to share the same current picture without rebuilding it in a spreadsheet every Friday.